Meeting Notes: Oct 23

Key Decisions/Project Updates:

·      Coffee Sponsorship:  We’re in communication with Kaladi Coffee (https://kaladicoffee.com/) on sponsorship, details to follow. 

·      Alumni Outreach:  We used our time as a working meeting and completed the following:

o   Created working Nova Alumni Database and Form: https://novaroots.org/alumni-survey

o   We made an Alumni page on the Nova Roots website: https://novaroots.org/alumni

o   Wrote a draft of an email we’re reviewing.  The plan is to send out to alumni to ask them to complete the survey, and pass it on to their fellow alumni friends and family

o   We’d also like to send an email to the teachers to ask if they could pass on to the alumni they’re in touch with

·      Novaplosion Community Art Share

o   We’re going to make a sign up form and page on the website to track contributions and performers

o   We’re exploring alternative venues to give us more space

·      Legacy Documentation:

o  We have a copy of the Nova norms and will put up on the website by our next meeting.

o   We’d like to start working on the legacy documentation, including a set of rules for engagement and Nova Roots Norms.  We need to create rules of engagement for parents from a student perspective, focusing on how best to support students.  This info could also be useful from a parent ed perspective.

o   We’ll also ask Nova Knows if they’d like to put them up on the blog. 

 

Meeting Notes: Oct 9

Key Decisions/Questions/Project Updates:

Coffee Sponsorship:  We’re working on a sponsorship for Nova from Kaladi Coffee (https://kaladicoffee.com/)!  This means a year of free coffee for events, teacher appreciation weeks, etc.  Kaladi also has a community center space we can use for events.  If we’re approved, we’ll get a contact name that we can use to reach out when we have a need. Just need to give them a week or two of notice. 

Alumni Outreach:  We have a plan!   Our goal is to complete the following in the next two weeks by our next NR meeting on Wednesday, 10/23:

o  Create a Google database and form we can send out to alumni.

o   Write an outreach email for alumni members.

o   Make an alumni page for the website and put the form up there too.  We could send the web link out to alumni to get them engaged with Roots.

o   We can ask all the alumni we know to fill out the form and pass the email on to any of the Nova alumni they’re still in touch with – let’s talk more about how to do this at our next meeting.

o   How do we compile a list of known alumni to send the email to and ask them to pass it on? 

Novaplosion Community Art Share - Tuesday, 12/10

o   We think the event should be called “Novaplosion Community Art Share”

Questions:

  • Concerned about the acoustics in the cafeteria, wondering if it would be better at an outside venue?  

  • Should we put a flyer for Novaplosion in each Coor teacher’s box and ask them to make the announcement in the next week?

  • Send out the invitation to perform in the newsletter

Event Elements

  • Visual Art Share

  • Performance

  • Art for Sale

  • Craft Tables

  • Snacks

  • Merch

  • Collecting donations through A4E website

    Legacy Documentation:

o   Students report being trepidatious about getting involved because they’re unsure about working with parents

o   We’d like to start working on the legacy documentation, including a set of rules for engagement and Nova Roots Norms.  We need to create rules of engagement for parents from a student perspective, focusing on how best to support students.  This info could also be useful from a parent ed perspective.

o   We’ll also ask Nova Knows if they’d like to put them up on the blog.  

o   Get Nova Norms and put them up on the website.

Agenda for next meeting:

Steering Committee

o   Legacy Documentation

o   How to recruit students and staff?

Community

o   Alumni Outreach

o   Novaplosion

Communication

o   Login options for next evening meeting – 2 way call or video?

Support

o   Family Consent Workshop on 11/14

o   Food Bank check in

Giving

o   Check in on Kladi Coffee sponsorship

Meeting Notes: Oct 1

Key Decisions & Announcements:

·      Hold evening Roots meetings at Nova with 2 way conference call dial in option

·      Halloween Dance on 10/25

·      Family Consent Workshop on 11/14

·      Novaplosion Art Share/Craft Sale moving to Tuesday, 12/10

·      Roots would like to hold family education workshops – follow up at next meeting

·      Roots wants to survey teachers to find out what would be meaningful for Teacher Appreciation days.  Would this best come from Mothership?    

Monthly Meeting Times: 

·      Meet at Nova and broadcast so people can join:

  • 1:45pm T/Th Committee Meetings

  • 4pm Wed Meetings at 4pm 2 x a month,

  • 6pm meeting at Nova 1st Tuesday of every month


Meeting Notes:

  • Intros with names, pronouns and favorite dessert

  • Need to have evening meeting over Zoom or other real time technology to dial in, Jerry may be able to advise.

What Makes Nova Different?

·      Nova is a democratic school

·      Decisions are made via a system of committees in charge of the decisions in the school

·      Governing Committees

o   Mothership is responsible for overseeing the Committees and Roots

o   Decision-making matrix is used for all choices

o   Every decision about the school goes through the committee system

o   This system makes it easy for students to get involved and have their voice heard


Nova Roots Overview:

·      History

o   Disconnect between students and traditional PTSA model

o   This structure wasn’t working for Nova for a wide range of reasons

o   Last year was first year without formal PTA

o   Feedback received from families and students – not strong enough connection with families, different ways to connect

·      Intentions

o   Democratic

o   Serve as a root system for the Committees and students

o   Focus on supporting Nova Committees

o   Interactive - hope adults from Roots will come to Nova and interact with Committees, and students will come to the evening meetings when they can

Structure:

·      All $ raised by Nova Roots will go into Alliance for Education account

·      Student budget committee determines how the money will be spent

·      Mothership Committee will connect with Committees and get back to us with information and/or next steps

·      Mothership student liaison will attend Roots day and evening meetings when available

 

Key Positions on Steering Committee needs:

·      Newsletter: Send out weekly email using MailChimp, automated system

·      Advocacy and relationship building with School Board, City Council

·      Finance: track statements, Alliance for Education, working with Budget Committee

·      Fundraising, Grant writing

·      Front Office volunteering

·      Tech Committee – Need an adult to help run it, 1 x week (T or Th) – 1:40 to 2:30 or 2:30 – 4

·      Novaplosion – move to December 10th

Consent Day – Nov. 15

·      Hoping to have students and providers facilitate Consent workshops for families on Nov. 14th

·      Medical consent

o   Mental Health

o   Reproductive Health

o   Drugs and Alcohol

o   Gender Care

Want to offer additional parent education opportunities throughout the year to provide support and communication skills

 

  • Upcoming Events and Projects:

    • Halloween Dance – Friday, Oct 25th

    • Novaplosion - December 10th

    • Teen Health Center

      • Experts will be able to come in and facilitate communication

      • Will start as part time clinic for Nova students, evolve into evening clinic for students